Production management for theatre companies
Every rehearsal, cue and company member in one place
TheatreShowFlow keeps your schedule, roster, scripts, cue sheets, show paperwork and auditions together, with a portal your cast and crew can open on any phone.
- Rehearsal & performance scheduling
- Cue sheets & show reports
- Cast & crew portal
- Audition management
See it in action
The production dashboard, cue sheets and the cast & crew portal, laid out the way your team works through a show.
Production
The Tempest
Next call
Tue 6:00 PM
Tasks done
12 / 18
Open conflicts
0
Rehearsal — Act I blocking
Rehearsal Hall · 6:00 PM
Music rehearsal — Act II
Studio B · 5:30 PM
Costume fitting & notes
Wardrobe · 7:00 PM
One dashboard per production: the next call, open tasks, conflicts and paperwork in a single view.
Cue Sheet — Act I
5 cues| Cue | Type | Page | Description | Spot |
|---|---|---|---|---|
| L1 | Light | 12 | House to half | — |
| S2 | Sound | 14 | Preshow music out | — |
| D3 | Deck | 15 | Set table DSL | Rail 3 |
| L4 | Light | 18 | Special on Prospero | Spot 1 |
| V5 | Video | 21 | Projection — storm | — |
Light, sound, spot, deck and rail cues with page numbers, set and strike calls, and spot operator notes.
Cast & Crew
The Tempest
Call time 5:30 PM · Rehearsal Hall
Announcement
Notes after Act II — wardrobe fittings move to Friday.
Cast and crew sign in, read the latest notes and find show documents from their phone.
Everything a stage manager juggles, in one workspace
Built around the paperwork, calls and reports theatre companies already use, so nothing has to be rebuilt by hand.
Scheduling & calendar
Rehearsals, tech, performances and venue bookings on one calendar, with availability conflicts flagged before they reach the call sheet.
Cue sheets & running order
Light, sound, spot, deck and rail cues with page numbers, set and strike moves and spot operator notes.
Show reports & paperwork
Show reports, rehearsal notes, incident reports and production meeting minutes, ready to export as PDF or spreadsheet.
Cast & crew portal
Sign-ins, announcements, documents, rehearsal video and comp ticket requests on any phone, with no app install.
Roster, attendance & people
Department rosters, contact sheets, availability, attendance streaks and badges, synced to the Google Sheets your company already uses.
Audition management
Publish an audition portal, collect applications and headshots, generate slots and move your picks onto the roster.
Also included: a script cue reader with annotations, props and set tracking, costume measurements and checkouts, inventory, repair requests, rehearsal video and audio, dramaturgy research, an alumni archive, and daily backups of your data.
A door for everyone in the company
Each group gets its own view, and each company gets its own branded portal on its own web address.
Managers & directors
Run productions, track tasks and notes, review reports and publish announcements to the company.
Open the appCast & crew
Sign in for calls, read announcements, find documents and rehearsal video, request comp tickets.
Open the cast & crew portalPerformers auditioning
Browse open auditions, pick an audition slot and submit an application with a headshot and resume.
Open the audition portalTalk to us about your company
Ask a question, or tell us you would like your own workspace with a portal for your cast and crew. Every message reaches our team directly.